Bookkeeper & Financial Operations Manager for Multiple Online Businesses

I run a portfolio of 7- and 8-figure online businesses (e-commerce, SaaS, digital products, and coaching programs) across multiple entities (US LLCs, Stripe, PayPal, etc.).

I need a meticulous, proactive Bookkeeper/Financial Operations Manager who can own all day-to-day finances, reconciliations, reporting, tax prep support, and cost optimization across the group. This is a true “CFO-light” role — you’ll have full visibility into the numbers and help drive profitability decisions.

Responsibilities

Monthly bank/credit card/PayPal/Stripe reconciliations (QuickBooks Online)

Categorize all transactions accurately (COGS, ads, software, payroll, owner draws)

Track inventory/COGS for e-commerce entities

Manage A/P and A/R (invoices, vendor payments, customer refunds)

Run weekly cash flow reports and forecasts

Monthly P&L, balance sheet, and custom dashboards

Sales tax filing support (TaxJar/Avalara)

Prepare clean books for US CPA (1099s, quarterly estimates)

Identify cost savings and flag anomalies

Light payroll processing (Gusto/Rippling)

Required Skills

5+ years bookkeeping experience with online businesses

Expert in QuickBooks Online (certification preferred)

Strong understanding of US LLC taxation and e-commerce accounting

Excel/Google Sheets mastery (pivot tables, lookups, forecasting)

Extreme accuracy and attention to detail

Nice to Have

Located in Philippines, Pakistan, India, LATAM, or Eastern Europe (4–6 hrs overlap with US time zones)

Experience with e-commerce (Shopify, Amazon) and SaaS metrics

Worked with Gusto, TaxJar, Rippling, Dext, or A2X

Background supporting 7-figure+ entrepreneurs

Weekly Commitment

25–35 hours per week (mostly async, some live syncs)

What We Provide

Full QuickBooks Online access + all integrations

All premium tools paid (Gusto, TaxJar, Dext, etc.)

Clear chart of accounts and existing SOPs

Direct collaboration with CPA and founder

What We Offer

One of the most trusted and highest-paying bookkeeping roles remotely

Paid 1-month trial at full rate

Quarterly bonuses $1,000–$3,000 when books are audit-ready and savings are found

Rate increases every 6 months

Potential path to Fractional CFO ($5k–$8k+/month + equity)

Working Schedule

Flexible with strong overlap with US Eastern or Pacific time zones.

Payment Structure

Standard – $1,800/month (25 hrs/week, core bookkeeping + reconciliations)

Senior – $2,300/month (30 hrs/week, includes reporting + tax prep)

Lead – $2,800/month (35 hrs/week, cash flow forecasting + cost optimization + CPA liaison)

Paid on the 1st and 15th via Wise or PayPal.

How to Apply

Please reply with “Bookkeeper” in the first line and include:

Your CV or LinkedIn

Monthly retainer expectation ($1,800–$2,800 range)

Hours per week you can commit

Summary of businesses you’ve kept books for (revenue range ideal)

One example of a cost-saving or cleanup you’ve done for a client

Your time zone and availability

Earliest start date