Bookkeeper for Small Business (Part-Time)

We're a small consulting business with simple accounting needs, and we're looking for a part-time Bookkeeper to manage our monthly books. This is straightforward bookkeeping work—tracking income, expenses, reconciling accounts, and preparing basic reports. Perfect for someone with bookkeeping experience looking for consistent side income.

Responsibilities:

Record and categorize business transactions weekly

Reconcile bank and credit card accounts monthly

Track income from client invoices

Categorize and record business expenses

Prepare monthly profit & loss statements

Maintain organized records in QuickBooks Online

Send monthly financial summary to owner

Prepare documents for tax accountant (quarterly)

Flag any unusual transactions or discrepancies

Required Skills:

1-2 years bookkeeping experience

Proficiency with QuickBooks Online (or similar software)

Understanding of basic accounting principles

Strong attention to detail and accuracy

Good organizational skills

Comfortable working with spreadsheets

Reliable and trustworthy with financial data

Nice to Have:

Bookkeeping certification or coursework

Experience with small business finances

Knowledge of tax deductions and categories

Familiarity with consulting/service businesses

Experience preparing tax documents

Understanding of financial ratios

Typical Monthly Tasks:

Week 1: Enter and categorize all transactions

Week 2: Reconcile bank and credit card accounts

Week 3: Review expense categories and make adjustments

Week 4: Prepare monthly reports and summary

Estimated time: 5-8 hours per month

Transaction Volume:

20-40 income transactions per month (client payments)

40-60 expense transactions per month

2 bank accounts to reconcile

1-2 credit cards to reconcile

Very manageable volume for part-time work

What We Provide:

QuickBooks Online subscription (you get access)

All bank and credit card login information

Clear expense categories already set up

Previous bookkeeper's notes and setup

Receipt organization system (Google Drive)

Quick response to any questions

What We Offer:

Consistent monthly income ($200-$400)

Very flexible schedule (work anytime during month)

Simple, straightforward bookkeeping

Low transaction volume (not overwhelming)

Trusting and professional relationship

Long-term position (years, not months)

Annual bonus for tax season help

Remote work from anywhere

Working Schedule:

5-8 hours per month total

Work whenever convenient for you

Monthly reports due by 5th of following month

No daily or weekly requirements

Monthly 15-minute check-in call (optional)

Payment Structure:

Basic Plan: $200/month (5 hours of work)

Standard Plan: $300/month (6-7 hours of work)

Tax Prep Bonus: +$100 quarterly for tax document prep

Payment on the 10th of each month

Payment via PayPal, Zelle, or direct deposit

Monthly Deliverables:

Reconciled bank and credit card statements

Profit & Loss statement

Balance sheet (simple)

Expense summary by category

Brief notes on any issues or questions

All delivered via email or shared Google Drive

Tools You'll Use:

QuickBooks Online (we provide access)

Google Sheets (occasional reporting)

Google Drive (for receipts and documents)

Email for communication

That's it—simple and straightforward!

Business Details:

Consulting services business

3-5 regular clients per month

Solo owner with occasional contractors

Revenue: $5,000-$10,000/month

Simple business structure (single-member LLC)

No inventory or complex transactions

Expense Categories:

Office supplies and software

Contractor payments

Marketing and advertising

Professional development

Travel and meals

Home office expenses

Insurance and licenses

Training Provided:

Overview of business and transaction types

Walkthrough of QuickBooks setup

Access to previous months as examples

List of common vendors and categories

Tax accountant contact info (for questions)

Ongoing support from owner

Realistic Expectations:

This is basic bookkeeping, not complex accounting

We don't expect tax advice (we have an accountant)

Occasional questions are normal

A few corrections here and there are fine

We value accuracy over speed

Clear communication is key

Quality Standards:

All transactions categorized correctly

Bank accounts reconciled with zero discrepancies

Monthly reports delivered on time

Professional and organized record-keeping

Proactive communication about issues

Growth Opportunities:

Start with basic monthly bookkeeping

Eventually handle accounts receivable/payable

Assist with budgeting and forecasting

Help with tax planning throughout the year

Potential to take on additional small business clients (with our referrals)

Ideal Candidate:

Detail-oriented and accurate

Experienced with QuickBooks Online

Trustworthy with confidential information

Self-motivated and independent

Good at catching errors

Reliable with monthly deadlines

Red Flags We Watch For:

Missing or duplicate transactions

Incorrect expense categorization

Late monthly reports without communication

Reconciliation discrepancies left unresolved

Poor communication or responsiveness

How to Apply:

Please share:

Brief summary of your bookkeeping experience

Your familiarity with QuickBooks Online

Types of businesses you've worked with

Your process for monthly bookkeeping

Preferred monthly rate

Your availability and time zone

How you ensure accuracy in your work

We're looking for someone reliable and detail-oriented who can help us keep our books clean and organized. Let's build a long-term partnership!